Send invoices with Invoice Payments (Pay Now)

Once you have set up Invoice Payments, you can email your customers an invoice with a Pay Now button. When your customer clicks the Pay Now button, they can pay the invoice using the payment providers that you've set up.

To send invoices with a Pay Now button for Invoice Payments, you need to:

• Use one of the default Invoice Payment layouts, or add a Pay Now button to your own custom invoice layout.

• Set up Sage 200 to send invoices by email.

Note: Invoice Payments cannot be used with pro forma Invoices.

Choose an email layout for invoice payments

Once you have set up Invoice Payments, you can email your customers an invoice with a Pay Now button. When your customer clicks the Pay Now button, they can pay the invoice using the payment providers that you've set up.

To send invoices with a Pay Now button for Invoice Payments, you need to use one of the provided Invoice Payment layouts, or add a Pay Now button to your own custom invoice layout. These layouts will not be used by default in Sage 200, so you will need to choose them as your default layouts.

Layout type	Layout file name	Used for
SOPInvoice	SOP Invoice Payment Service Provider (E-mail) SOP Invoice Payment Service Provider (Email Plain Paper) SOP Invoice Sage Pay (E-Mail) SOP Invoice Sage Pay (Email Plain Paper)	Sales invoices, from both Invoicing or Sales Orders.
FreeTextInvoice	Sales Ledger Free Text Invoice Payment Service Provider (E-mail) Sales Ledger Free Text Invoice Sage Pay (E-Mail)	Free text invoice, entered directly for a customer.
INVInvoice	INV Invoice Payment Service Provider (E-Mail) INV Invoice Payment Service Provider (E-Mail Plain Paper) INV Invoice Sage Pay (E-Mail) INV Invoice Sage Pay (E-Mail Plain Paper)	Invoices produced from Project Accounting.

If you're using Sage 200 Professional versions up to 2020 R1, the layouts will have the old "Sage Pay" name.

Open: Tools > Choose layouts.

1. To set the layout, choose the layout type from the Layout list.

   Refer to the table above to see which layout files should be used with each layout type.

2. Click the browse ... button next to Filename.

3. Browse to default > layouts, to use one of the provided default layouts.

4. Select the layout you want to use.

For more information on using layouts, see Using document layouts.

Using custom layouts for invoices

If you have produced your own customised layouts for invoices, you can select these in the same way by using Choose layouts.

Custom layouts are saved in custom > layouts.

To create your own custom layout:

• Edit one of the default layouts, and save it as a custom layout.

  These layouts already include a Pay Now button, and can be used with Invoice Payments (or Opayo).

  For a list of layouts, see Choose an email layout for invoice payments.

• If you have already designed your own custom layout, you can add a Pay Now button to your layout.

  See Add a Pay Now button to custom invoices for Invoice Payments.

Set up Sage 200 to send invoices by email

Once you've chosen the layout to use for your invoices, you can email invoices to your customers.

Here are some ways that you can email the invoices:

• To email an invoice that you've saved as a draft:
  1. Select the invoice from the Invoicing List or Sales Orders List.

  2. Click Email to save the invoice with a draft email. This will also set the invoice status as Printed.

• To email an invoice that you've already printed, from the Spooler either:
  • Select the invoice from the Spooler and click Email.
  • Select the invoice from the Spooler and click View to preview the invoice, then click Email.

For more information about emailing invoices, see:

• Email invoices and credit notes (from SOP).
• Email invoices and credit notes (from Invoicing).

Change the text displayed on invoices

You can change the text that's displayed on your invoices that you use for Invoice Payments.

Note: If you edit the report layout in Report Designer, this text is displayed in the PayNowMessage box.

Open: Sales Order Processing > SOP Utilities > System Set Up > SOP Settings | Invoice Printing

Open: Invoicing > Invoicing Utilities > System Set Up > Invoicing Settings | Invoice Printing

• Print the following text on invoices associated with Sage Invoice Payments

  This text is displayed on invoices that can be paid by Sage Invoice Payments, next to the Pay Now button.

  Note: Alternative text is displayed on invoices for customers that have chosen to pay invoices by Direct Debit using GoCardless.

• Print the following text on invoices associated with GoCardless

  This text is displayed on invoices for customers that have chosen to pay their invoices by Direct Debit using GoCardless.

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